Shipping & Material Handling

• Exhibitor Manual Forms & Deadlines
• Exhibitor Registration & Worker Entry
• Shipping & Material Handling
• Display & Venue Rules
• Show Management Rules & Regulations
• Brand Builders

Shipping/Freight/Material Handling and Customs

Ewepack Events has been appointed as the exclusive Official Freight Forwarder and On-Site Handling Agents for AAPG ICE 2022.

As such, Ewepack, in association with their world-wide service partner network will provide a single source responsibility service, from point of origin through to delivered on stand and in return. Ewepack will circulate exhibitors with a list of these companies and details of services.

For all shipments arriving from outside Cartagena, Customs Clearance will be required. Ewepack and its local service partners will provide Temporary Import Customs facilities for clearance of freight at the Bogota International Airport and Cartagena port. Ewepack and its local service partners will be responsible for all lifting and moving equipment provided at AAPG ICE 2022.

Exhibitors using a freight shipper other than the official forwarder and through shipping agents must ensure that their freight shipper makes appropriate arrangements with Ewepack and its local service partners regarding onward movement of their goods into the convention center.

It will be the sole responsibility of the official on site forwarder to arrange the delivery of exhibits from the designated offloading areas to the exhibition stands. Only Ewepack and their appointed local contractor are permitted to use mechanical or lifting equipment on site. Exhibitors wishing to arrange such services may do so by completing the Ewepack Service Order Form.

Arrival Date

All exhibits forwarded by sea or air should arrive in Colombia by the following dates:
Sea Freight – 23rd March 2022 (arrival at Cartagena Sea Port) AT THE LATEST

Air Freight – 27th  March 2022 (arrival at Bogota Airport BOG) AT THE LATEST

Any exhibits that arrive after such dates will require urgent processing and clearance where additional charges will be the responsibility of the Exhibiting Company.

Consigning Instructions

All exhibits forwarded by sea freight must be consigned to:

Waiver Logistics Colombia SAS
Calle 20 No 82-52- Of 431
Centro Empresarial Hayuelos
Bogota, Colombia NIT 900 353.475-4
Tel +57  1 354-6330

Notify Waiver Logistics Colombia SAS
Tel +57 1 354 6330

All exhibits forwarded by air freight must be sent on a through MAWB to Bogota (BOG) consigned to:

Waiver Logistics Colombia SAS
Y/O CEDI Colombian Code 3945
Bogota, Colombia
NIT 900 353 475-4  

Notify Waiver Logistics Colombia SAS
Tel +57 1 354 6330

All consignment must be on a “FREIGHT PREPAID” basis.

Any consignments arriving in Cartagena on a freight collect basis will be subjected to a 10% service fee for advance payments on the exhibitor’s behalf.

Pre-notification of consignment details should be e mailed to Ewepack Events to [email protected] or [email protected] no later than 48 hours prior to shipment’s arrival.

Documentation

For Sea Freight Shipments, the following documents are required:

• Bill of Lading – (2) originals and (3) copies
• Commercial Invoice/Packing List – (3) originals and (4) copies
• Insurance Certificate – (1) original and (1) copy

These documents must be airmailed/couriered no later than (1) one week prior to vessel’s arrival in Cartagena.

For Air Freight Shipments, the following documents are required:

• Commercial Invoice/Packing List – (3) originals and (4) copies
• Insurance Certificate – (1) original and (1) copy

The above documents must be attached to the Airway Bill.

PLEASE DO NOT SHIP ANY GOODS WITHOUT PRIOR APPROVAL VIA EWEPACK